Dealership Administrative Coordinator

Join Our Team and Help Drive an Exceptional Customer Experience!

Are you highly organized, customer-focused, and looking for an opportunity to build a career in the automotive industry? We’re seeking a Dealership Administrative Coordinator to play a key role in supporting our sales and operations teams while ensuring customers receive outstanding service from the moment they walk through the door. This is a DIRECT hire position.

This position offers a dynamic blend of customer interaction, administrative responsibilities, and collaboration with multiple departments. If you enjoy working in a fast-paced environment where no two days are the same, we’d love to meet you.

What You’ll Do:

Be the First Friendly Face Our Customers See

• Welcome showroom visitors and assist customers in person, over the phone, and through digital channels.
• Answer questions about vehicle inventory, including trim levels, optional packages, and special-order vehicles.
• Help create a positive and professional customer experience from inquiry to vehicle delivery.

Keep Operations Running Smoothly

• Process sales agreements, lease documents, registrations, titles, and other dealership paperwork.
• Maintain accurate records within the dealership management system.
• Ensure documentation is completed correctly and efficiently.

Support Vehicle Inventory Management

• Track incoming and existing vehicle inventory, including specific trim packages and customer orders.
• Update inventory records and assist with showroom and online vehicle listings.
• Coordinate with sales staff to ensure inventory information remains accurate and current.

Assist with Financial and Administrative Tasks

• Process receipts and support daily cash-handling activities.
• Assist with transaction reconciliation and reporting.
• Help prepare daily sales and operational reports for dealership leadership.

Work Across Multiple Departments

• Collaborate with sales consultants, finance managers, and service teams to ensure a seamless customer journey.
• Help keep communication flowing between departments so every vehicle delivery is smooth and efficient.

What We’re Looking For

Required Skills & Qualifications

• Strong attention to detail and excellent organizational skills.
• Friendly, professional communication skills, both written and verbal.
• Comfortable using computers, spreadsheets, and business software.
• Ability to prioritize tasks and work effectively in a fast-paced environment.
• Previous office, administrative, customer service, or automotive experience is a plus, but we’re willing to train the right candidate.

Bonus Qualifications

• Experience with dealership management systems.
• Familiarity with automotive inventory, vehicle trims, or dealership operations.
• Knowledge of financing, registration, or title processing.

Why Join Us?

• Competitive pay
• Stable, growing organization
• Supportive team environment
• Opportunities for advancement within the dealership
• Gain valuable experience in the automotive industry
• Work with a team that values professionalism, customer service, and collaboration

Ready to take the next step in your career?